New and Improved Adobe Acrobat X

Adobe Acrobat remains one of the best kept secrets in the software industry. While many users, use the ubiquitous Adobe Acrobat Reader to open, print and display files on the web- many are unaware of the engine that makes this all happen. I have been fortunate enough to be provided with a Reviewer Copy of Adobe Acrobat X Pro which was recently released into the marketplace. As a long time user of Adobe Acrobat I was looking forward to working with the latest version of Acrobat to see what new and innovative features were build into this version. Adobe Acrobat X is now available for both Windows and Macintosh computers and builds on the long tradition of Acrobat as easy to use tool to create and publish PDF files.

The most significant change that you will see when you start up Adobe Acrobat X is in the interface. If you have used any of Adobe's newer applications you will feel right at home. Adobe has really done their homework and analyzed how users are most likely to use Acrobat and reconfigured the menus. You will notice on the right had side of the screen three different tabs, Tools, Comments, and Share. Clicking on any of these items will reveal a Pane with the associated tools and features. Being a long time user of Acrobat it was always a challenge to find where I might find the tool that I was looking for. Having the new interface now makes it a cinch to know exactly where to find something. The new interface is very intuitive and makes it easy for you to be as efficient as possible when you are looking for the right tool. The simplicity of the interface is going to be a hallmark of this version and one that I know I will enjoy using.

Creating PDF files is a lot easier to create with the new version of Adobe Acrobat X. Simply select the Create button from the menu and you have your choice of how you would like to create your PDF. One of the areas that has been vastly improved is creating a PDF from Scanner. I found that Adobe Acrobat X was much faster at creating the PDF and the finished PDF file size was much smaller than in the past. There were significant improvements in the Optical Character Recognition Engine which would account for better recognition of scanned material. Having a fully search-able PDF document with a small footprint really foots the bill for me.

One of my favorite features which was introduced in version 9 of Acrobat is the concept of a PDF Portfolio. This is an extremely powerful tool  and one that I feel has the potential to take this product far both in business and education sectors. As the term would implies a PDF Portfolio is a way for you to include a range of different types of  files and media formats and wrap it up in a PDF envelope. With a PDF Portfolio one could include a Word, Excel, Audio, Video, PDF documents and convert it into one single PDF file that can be delivered to your client or student. When they receive the PDF Portfolio you can package it and brand it with your company's colors or logo. Your recipient then receive I highly stylized PDF portfolio with easy to use navigation that can be opened with the free Adobe Acrobat Reader (version 9 or X) and presented with the files in the order that you wold like to present them in. Perfect for a business or educational portfolio which displays a range of different content and media. Adding video and Flash content is easier than ever and allows you to bring your documents to life with video playing inside your PDF portfolios.

Sending your PDF documents just got a lot easier with the advent of the new Adobe Service called Adobe SendNow Online. Adobe SendNow Online. is now integrated within Adobe Acrobat X and can be accessed from the Share tab. Adobe SendNow Online, as you can tell from the name, stores your files in the cloud and provides a link to your PDF that you can email to your recipients right within Adobe Acrobat X. If you have ever had the problem of sharing large PDF files via email, then you will really like how Adobe handles this new feature. Simply enter the recipients email address and they will receive a link to download the file. It is really that simple and you can control how much time they have before the link expires and receive delivery receipts when it is downloaded. The integration of Adobe SendNow Online with Adobe Acrobat X is really seamless and you will be asking yourself how did you ever live without it.

Working with Adobe Acrobat as much as I do, I am extremely pleased with this upgrade and the thought that went into making this easier and more intuitive to use. Right out of the box you will find Adobe Acrobat X a pleasure to work with. With a little time you will find that Adobe Acrobat X is one of thiose must have applications that you will turn to for all of your creative needs.

PS: Look for another post on the Action Wizard and Forms coming soon

Acrobat.com Now Integrates Tables & Presentation

I have been following Acroabt.com since its inception and today Adobe has finally integrated their suite of services under one roof. Acrobat.com is an essential service for Adobe since it is tightly integrated into Acrobat 9 line of products. If you have a copy of Acrobat 9 you can easily upload your PDF files to Acrobat.com come and share them with others by providing them with a URL that is generated. Acrobat.com can also be used when distributing PDF Forms and becomes the repository for the information that gets submitted.

The Acrobat.com Suite now includes Buzzword, a collaborative word processor, Tables, a database tool, and Presentation, a slide deck presentation tool. All of your files are accessible to you when connected to the web and you can invite others to collaborate on your documents if you wish. All of the applications have the very aesthetically please Flash look to them and are very inviting to use. Additionally you can use your Acrobat.com account to connect and share your computer with up to two other people, which makes is easy to collaborate and do small trainings or webinars. While the feature set looks to me to have stayed the same having all of the tools under one roof really helps to solidify this offering. I still have my free Acrobat.com account but if you feel that you need more storage or would like to host larger meetings you can upgrade to one of their Premium accounts. Take a look at Acrobat.com and let me know your comments.

Captivate 4: Export Videos to PDF Format

Over the past year I have spent a great deal of time working with Adobe Captivate to create numerous video tutorials for the classes and the workshops that I hold. I have found Adobe Captivate easy to use and many features that have arrived in the latest version, Adobe Captivate 4 have really cut down on my production time. I have written about the use of text to speech in the production of my video tutorials which has worked well for me. But when all is said and done, one of the really important features when I am done with the video tutorial is how am I going to distribute it? Prior to Adobe Captivate 4 I would generally upload it to my FTP account and provide my students or workshops participants with a link to the streaming media. While this has worked out fine it was great to learn that in Adobe Captivate 4 you could publish your finished video as a PDF file- making it even easier to distribute.

When you are ready to publish go to the Publish icon and make sure to select Export PDF in the dialog box. You will notice that you can also export the HTML and your SWF file as well in one fell swoop. The process is very straight forward and when you are done you will have your SWF video and PDF published to the designated folder. If you would like you could also store your finished PDF file on Acrobat.com so that others could download it to their computer. Since the PDF has encapsulated the video you will want to download the PDF file and open it with Adobe Acrobat Reader 9 to view. Having the capability to publish the video tutorials to a PDF is a great feature and one that you should explore. Being able to distribute my tutorials in the PDF format is a real advantage since everyone has access to the free Adobe Acrobat Reader.

You can download a video tutorial that I recently made about Blogger by clicking here.

Acrobat Labs Unvieils Tables Beta

On the heels of last week's release of Acorbat.com Presentation-today Adobe Labs released a beta of Tables. a spreadsheet application that will sure to be become part of their offerings at Acrobat.com. I just had a chance to fire it up and found it easy to use. Tables is a collaborative spreadsheet application that lives in the cloud that allows you to quickly share data with others. The interface is easy and intuitive and it has a unique Summary feature which makes it easy to apply formulas to the values in the columns. As far as a I can tell there is no graphing capabilities at this point in time. So give Tables a try and let me know what you think. Acrobat.com has also released a Premium version of their Web 2.0 service with added value.

Adobe Labs Unveils Acrobat.com Presentations

Not resting on its laurels Adobe Labs just released into beta their Presentation tool. Much like Google Present, Acrobat.com Presentations is a free presentation tool with a very slick Flash based look to it. More importantly- with Adobe Presentations you can share your presentations with others via an email. Acrobat.com Presentations tool is ideal for group collaboration. Adobe Presentations has the look and feel of a desktop application that can produce some very visually pleasing slide presentations. There are a number of templates to choose from and you can even change and modify the Master slide to customize your presentation deck. I found Adobe Presentation very easy to use and more powerful that Google Present. I do wish that Adobe Presentation provided embedding code and some way to quickly put your Adobe Presentation up on your website or blog. Other than that, I think you will find Adobe Presentations to be a very well conceived presentation tool for sharing and creating online assets. I would imagine that at some point- Adobe will add this to their suite of online tools at Acrobat.com. Email me if you would like me to share my Acrobat.com Presentation with you.

Export as Mindjet Player Tip- Linking Documents

I for one am having a great deal of fun experimenting with the new Export as Mindjet Player feature that can be found in MindManager 8. I have begun to export all of my MindManager maps to this format so that I can share them with my students on their Blackboard accounts. I have all of my lectures mapped out with links to web sites which I use for every class. Back in the days of MindManager 7, I would export my MindManager maps to PDF and post them to Blackboard, but the links were no longer live which always presented a problem. Now with the new Export as Mindjet Player I can put the maps on Blackboard and ask my students to open it and they can quickly jump from web site to web site as we talk about different topics. This has been a tremendous time saver for me. If you have taught using the internet- it is cumbersome when you have to stop and write the URL on the board and invariably some of your students are going to misspell the link and have trouble getting to where you want them to be.

One of the limitation of the first release of Export as Mindjet Player is that you can not embed your attachments. After thinking about this for a little while, I realized that while you can't attach documents that are stored on your computer, however, what about your documents that are stored on Google Docs or Acrobat.com? Instead of attaching documents to my MindManager maps I could simply hyperlink them to my documents. Yes- this does limit the number of attachments but it gets the job done. It was certainly worth trying and in fact my solution does work. Here is how to do it. In Google Docs open up your document that you want to be able to share and click the Share tab and select Publish as Web page. This will automatically create a unique URL that you can share with other to access your Google Docs. Now just create a link in Mindjet MindManager with that unique URL and you are ready to go. Remember you can also upload your Microsoft Word documents and bring them into Google Docs and be able to accomplish the same thing.

I have been using Acrobat.com for a lot of the consulting work that I am doing and it is just as easy to link your documents (Word, Excel, PDF's, etc) in your Acrobat.com account to your MindManager 8 maps and then Export as Mindjet Player and retain the attachments. In fact you will find the process a lot easier. Once you go to the MyFiles directory- simply select the file you want to link and make sure that you have selected Open Access which will let you share your files with others. Now simply click on the Copy URL button. Once you are back in MindManager 8 select the topic you want to link it to and bring up the Add Hyperlink and paste the link in. Now when you Export as Mindjet Player you will be able to access your documents from anywhere when you are connected to the internet.

While I hope that at some point in time we will be able to attach documents that can be embedded into the Mindjet Player for now this is a workaround that should serve us well for maps that we would like to share with others. Let me know what you think of this strategy. You can preview the file that I created by clicking here.

Go Green with Forms with Adobe Acrobat 9

In my previous post I wrote about the new Portfolio feature in Adobe Acrobat that is bound to change the way you think about sending PDF files. In this blog installment I want to talk to you about how both business and school organizations can cut down on their use of paper and reduce their carbon footprint by using the Forms feature in Adobe Acrobat 9. If you work in any organization you know that there is a form for just about everything and anything that takes place in your office. Forms for travel Expenses, Sick Days, Vacation Requisitions, Tuition Reimbursement and the list goes on and on. I'm sure you know the drill- get the paper form fill it out and send it via inter-office mail. Or in some instances the form may be posted on your organization's website but you still need to print it out and fill it in and send it to the appropriate office. That seems like a lot of work, and if you multiply that by how many employees are in your organization that sure is a lot time and paper that is being used in the process.

Using the Forms feature in Adobe Acrobat 9 will not only make your organizations form flow more efficient-but can significantly reduce the amount of paper and time that it takes to complete and route forms. If you haven't looked at the Forms feature in Adobe Acrobat 9, I suggest that you do. You will find it very easy to create forms from your existing paper based forms, electronic forms that you may have in Word, or from a Acrobat PDF template. If your existing form is paper based you can scan it into Adobe Acrobat 9 and have Acrobat convert it to a fill in blank form for completing with Acrobat Reader. The process is very quick and within minutes you will have an electronic form ready to be filled in. If you are not familiar with the process you can use the Forms Wizard to walk you through the process for creating your form. Within minutes you will have your form ready to go. Once your form is complete the next decision you need to make is how are you planning to distribute the form? You have several options-you can distribute it on Acrobat.com, as an email, and to an internal server. Using the free Acrobat.com website makes it a cinch to distribute forms and all of the heavy lifting for distributing the forms is done within Adobe Acrobat 9. You can get a free Acrobat.com account and use it to distribute your forms-however, bear in mind that if you are dealing with information of a confidential nature you should consider hosting the form on your internal server. Once the form is distributed you can email it to select individuals or have it available on your website for completing on line with Acrobat Reader 9. The real beauty of using Adobe Acrobat 9 Extended is the ability to use the Track Forms feature to view the Responses. When you initiate this feature Adobe Acrobat 9 will go out to your server or to Acrobat.com and pull in all the completed forms. If you have never used this feature it is a very fast and efficient way to collect your information without the need to print out forms on paper. This can quickly change your entire work flow and help your organization move towards moving forms in a paper-less fashion. Now imagine the cost saving and just how good you will feel that you are doing something good for the environment!. If you want to try it out you can certainly download Acrobat 9 Trial version from the Adobe web site.

To see what it is like to fill out the form, you can complete this Contact Form and send it to me with the Adobe Acrobat Reader. To download the Contact Form click on the Menu in the Thumbnail below and download the form. After filling in the Form just click on the Submit Form button which is located on the top of the Acrobat Reader.

Acrobat.com-Embedding PDF's on Your Blog

Over the past year I have watched the Acrobat.com website flesh out its free offerings which I have to say are quite impressive. I have been a big fan of Adobe Acrobat for years and not only use it for my own work but have also used it as an access tool for some of the students that I work with that have physical disabilities. More about this feature in a later post.

While reading the Acrobat Blog I came across a couple of tips and features that I wanted to share with you. First off, if you don't have an Acrobat account sign-up for one- you will find it very handy. If for no other reason, just so you will have another online repository for your files-but it can do a lot more than that. In this tip you can upload or create a PDF file if you don't own Acrobat Standard or Professional right on the Acrobat.com website. Once you have your PDF file uploaded you can click on the Copy Embed Code which will then allow you to post the PDF to your website or blog in a widget. By simply pasting the code into my blog, I am now able to generate a widget that displays my PDF file. You can see the result of this technique below.


Using Acrobat.com gives you the freedom to post and share your PDF files using the embed feature without using a lot of overhead. It is a simple and easy way to share your information in the ubiquitous PDF format. From the widget, individuals can zoom in on the file and download it if they like. Take a look at this feature-with it it is now even easier to share PDF files than ever before on your website or blog.