I'm sure if you are in a school or running a small business you are constantly being asked to sign papers and fill out forms. So in the process, you generally print the forms sign them and then if you are like me and have moved away from using a fax or snail mail, you have to scan the document and save it as a PDF, which always takes extra time. According to Infotrends the cost of handling paper which would include filling it out, copying, faxing, scanning can cost between $.65 to $1.89 per page. Likewise, PriceWaterhouseCoopers has estimated that the costs associated with handling paper forms can cost companies up to $20 dollars per form and this doesn't include the costs associated with finding a misfiled form. So what would happen if your changed your workflow and used a solution like Xpaper? Xpaper utilizes a digital pen and paper solution for handling the filling in of forms and automatically creates a crystal clear PDF which you can file and archive. Lets find out how it works!
So yesterday, I received a contract in via email that I had to sign and return to the originator. Prior to me using Xpaper, I would have had to print the document sign it and then either decide to fax or put it through the mail. All these options would require extra expense and time but with Xpaper all I had to do was print the contract out on my color laser printer as I would normally do and use the Xpaper printer driver. But here is the difference, using Xpaper-my laser printer printed the contract on the paper with a very fine dot pattern watermark on the paper that my digital pen could see. The watermark is very faint and allows the digital pen to know exactly where I am writing on the page. Once I completed writing on the contract I simply docked my digital pen and voila the ink was merged onto the contract and I had a crystal clear PDF file with my signature and information that I could now email or archive. So without changing my workflow, I immediately benefited from the time savings of using Xpaper to create a PDF which I can now store. Using Xpaper I could also use specialized connectors to automatically create customized workflows to send document to a ftp site or email. If you are interested in learning more about Xpaper and how you can use it in your school or business to improve how you handle paper forms, please feel free to contact me. Feel free to email your form so that I can show you how Xpaper works.